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Vocational education organisation Te Pukenga’s new Technology One financial management system was operational at four business divisions as of September with seven more on target for migration before the end of the year.
The release of the financial management system is being supported by the parallel release of a common forecasting and enterprise performance tool, Workday Adaptive, the organisation told Parliament’s education and workforce committee.
Workday Adaptive would be developed as the repository to meet internal and external reporting obligations which the Technology One system was originally intended to deliver.
“This will be achieved through direct integration with Technology One data and Excel based upload templates for those business divisions who are not migrating to the Technology One system,” the committee was told.
A key risk to the project, however, was the government’s planned disestablishment of Te Pūkenga and lack of certainty around future delivery models.
To mitigate this, business divisions with vendor-supported software-as-a-service solutions had been removed from the scope of the project.
However, this also diluted the benefits of scale, standardised processes, standardised reporting, and the overall cost reduction originally meant to be delivered.
The design of the systems had also been revised.
“We have moved away from a centralised model to a business division-centric model utilising a common design and data dictionary,” the committee was told.
“This will allow business divisions utilising the systems to operate either as part of a proposed federation, or as independent entities in the future.”
Te Pukenga also noted that once a final decision was made on the future operating model, revisions to the systems would be required to ensure appropriate security and control settings were maintained and aligned to that new model.