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New Zealand Government Procurement (NZGP) is touting the benefits available from the use of its print technologies and associated services and other contracts, saying agencies and schools could realise significant cost savings.
“The savings can be dramatic,” NZGP claimed in a post on its website.
In total, all-of-government contracts saved public service agencies around $200 million a year, the agency said. That is because pricing is based on the aggregate spending of all the agencies participating.
“One school’s annual spend on ‘print’ (printers and photocopiers, including maintenance and software) reduced from $70[,000] to $20[,000] after joining the AoG print technology and associated services contract,” the post said.
“This kind of saving is one of the reasons the participation rate of schools in this contract has increased by almost 500 per cent since 2019.”
Feedback about the latest contract, the third in total launched in 2022, had been overwhelmingly positive, the agency said, quoting users who had benefitted.
The latest contract’s initial term for the contract four years, expiring in 2026, with three two-year rights of renewal.
Products from Canon, Ricoh, Fujifilm and Brother are available.
NZGP manages over 23 collaborative contracts that help participating agencies and schools purchase a range of goods and services at favourable terms and conditions. PTAS is one of these.
Most AoG contracts include an administration fee to recover the cost of developing, sourcing, implementing and managing the contract. In the case of the print technologies contract, the administration fee is 1.5 per cent of the total spend.
Providers under the contract collect the fee and pass it on to NZGP’s parent agency, the Ministry of Business, Innovation and Employment.
“As part of our service, the NZGP print team can help you evaluate your current print contracts (for photocopiers and/or printers) and advise if it makes sense to end an existing contract and move to PTAS,” the agency said.
Devices agencies and schools most often use are available through a core print catalogue to encourage device standardisation, improve printer costs and access to consumables and parts.
In September, NZGP appointed six providers to its new five-year syndicated document storage, digitisation and destruction services contract.
In October it launched a new service, Ready Buy, to guide agency buyers through its range of resources and guidance.
The agency described the tool as the first step towards its long-term vision of a one-stop-shop procurement platform to enable agencies and suppliers to shift their procurement lifecycles to a digital environment.